Contracting steps with us.

  1. Preparation and negotiation

  • Initial inquiries and contact:After new customer know our main products and determine his needs, sends inquiries to us and then our responsible respond with offers or quotations.

We may perform background checks on the interested buyer to verify credibility.

  • Quotation and pro forma invoice:We issue a detailed pro forma invoice, which is a preliminary bill of sale. It includes a clear description of the goods, pricing, and terms of sale. The importer then analysis the offer and its costs.
  • Negotiate terms:We discuss and negotiate the specifics of the transaction with our clients in some important points include:
  • Incoterms:Determine with our clients which International Commercial Terms will define the responsibilities for shipping, insurance, customs, and risk transfer.
  • Payment terms:Settle currency, and payment method.
  • Delivery and shipment:Establish the delivery timeline and transportation arrangements.
  • Quality and inspection:Agree on the procedures for quality control and inspection.
    • Sign a confidentiality agreement:The exporter may ask the importer to sign a non-disclosure agreement (NDA) to protect sensitive information shared during negotiations. 

  1. Drafting and signing the contract

  • Draft the contract:A draft of the formal sales contract is prepared. Both parties should use legal counsel to ensure the contract is clear and enforceable in international markets. Key sections include:
  • Parties involved:Full names and addresses of both the importing and exporting companies.
  • Description of goods:Detailed specifications, quantity, and quality standards for the products.
  • Governing law and dispute resolution:Specify the jurisdiction whose laws will apply and the mechanism for resolving disputes, such as mediation or arbitration.
    • Finalize and sign:Both parties review, amend, and finalize the contract draft. Once all terms are agreed upon, the authorized representatives of each company sign the final contract. 

  1. Execution and finalization

  • Execution of terms:The exporter begins producing or sourcing the goods, while the importer arranges for financing and import licenses as specified in the contract.
  • Documentation and customs:The exporter prepares all necessary shipping and export documents, such as the commercial invoice and packing list. A freight forwarder or customs broker is often used to handle the export and import customs clearance procedures.
  • Shipment:The goods are transported to their destination according to the agreed-upon Incoterms.
  • Payment and delivery:Payment is collected according to the terms agreed upon in the contract between the two parties, and the goods are delivered to the importer. The importer must inspect the goods upon arrival.

  • Post-Transaction: Both companies full fill any remaining obligations, such as managing collateral, settling final payments, and meeting compliance requirements.

  • Post-transaction:Both companies fulfill any remaining obligations, such as managing warranties, settling final payments, and completing compliance requirements.